TERMS AND CONDITIONS
Thank you for contacting Graphite Stallions!
PRIOR TO BOOKING, please thoroughly read over all of our policies so you know what to expect for your night of naughty fun. We encourage you to contact us before you make your deposit if you have questions. After you make a deposit, we assume you have read and understood the following:
BOOKING POLICY
We encourage guests to book a minimum of 3 weeks before your event date.
There is a minimum charge equivalent to a group size of 12, even if your actual group size is smaller. We will contact you 1 week in advance of your event date for a final confirmation of your guest count as we plan and prep for each event individually.
Minimum charge for Graphite Stallion Package = $1500 * See what's included below
We can accommodate groups up to 20 people. All events are reserved on a first-come, first-served basis. We must check venue availability before accepting your deposit. Once we confirm your date and time via email, you can proceed to securing your booking with a non-refundable deposit.
DEPOSIT POLICY
We receive many inquiries each week and dates fill up quickly. Therefore, we require $350 as a down payment at time of reservation. The deposit will go towards the total balance of your evening. Your date is not reserved until your deposit is received. Once we have received your event deposit, you are booked for the night!
The remaining balance is to be paid at the beginning of your event. We ask that each party assigns 1 person to pay the balance on the day of the event with exact cash. This reduces confusion and transaction time keeping your event stress-free. We recommend an easy online tool to collect payment in advance from your guests called Tilt, click here to get set up a free account.
CANCELLATION POLICY
One you've made your $350 deposit and your date is secured, if you must cancel you forfeit your full deposit. We're sorry to have to do this but each deposit covers hard costs for the venue and other administration fees. Please ensure you are committed to your date when you make a deposit.
Should Graphite Stallions have an unforeseen issue or emergency preventing us from running your event, we’ll refund your deposit in full.
PAYMENT TERMS
Event price listed below. Totals are based on number of guests on the day (payment must be the equivalent of a minimum of 12 guests even if 12 guests are not present on the day). All taxes are included.
DEPOSIT: Our accepted method of payment for deposit is via email money transfer (from Canadian bank accounts only).
Please send an online e-transfer to: stayclassy@graphitestallions.ca
Secret question: What is this for?
Secret answer: GSDeposit
DAY-OF BALANCE:
IMPORTANT POLICY: EXACT CASH is the only method of payment we will accept on the day of your event. We do not bring change to each event.
PACKAGE
Graphite Stallions Package ($125/ per person - taxes included)
This package includes light snacks, but does NOT include alcohol. It's up to you and your friends to BYOB (including a liquor permit). Please also note that the hosts cannot serve your alcohol when choosing this package.
Read the following carefully to ensure your process of getting a liquor permit is silky smooth:
If you are planning to bring alcohol to our venue, you must apply for a private event Special Occasion Permit (SOP) at a participating LCBO. You MUST apply for the SOP a minimum of 2 weeks in advance of your event date. Otherwise the LCBO will not have enough processing time to complete the application. By regulation, it is the responsibility of the guests to have this permit at your event.
Application Details
Your event qualifies as a no-sale private event ($25 fee). When filling out your SOP form, be clear to indicate there will be no SALE of your alcohol. Meaning, there is no money exchange for your event and no cash bar. This is a private event that is not publicly advertised and there is no profit made on the sale of alcohol.
Click here for the application and guidelines to request a Special Occasion Permit.
Click here for a complete listing of LCBO stores issuing SOPs.
FOOD AND OTHER SUPPLIES
We can help supply the following:
- Plastic glassware (cups / wine glass)
- Wine / bottle opener
- Basic plastic cutlery
- Basic paper plates - small/medium sized
- Knife for preparing food / cake / etc
- Napkins / wet naps
- Popcorn / candy boxes
STALLIONS, PHOTOS & PRIVACY
We respect our stallions' privacy during our events. Please refrain from taking photos during the drawing sessions. We want you engaged in the subject matter after all.
Once the drawing sessions end, we absolutely encourage you tweet, Instagram and share your drawings and personal experience with the world - or ask a host to capture it for you. Please ask your stallion before taking any photos as we appreciate their individual privacy requests. Therefore, we also cannot guarantee a group photo with the stallion but happy to take one with your guests.
VENUES
We require partnerships with participating venues to host naughty art parties for our guests. The primary location we use is Nuvango (and as such details below and on our website reflect this venue). That said, please let us know if there are any challenges with this location and/or the date/time availabilities. Nuvango is only available for limited Friday and Saturday evenings from 8:00pm-10:00pm.
We do have another partner location, Artscape Youngplace. This location is also close to hip bars and restaurants in Toronto. Artscape is located at 180 Shaw Street (north of Queen Street West) and offers private, flex suites as well as possible afternoon bookings.
Please also note that photos displayed on our website showcase a variety of event spaces. Each event space has limitations to materials, equipment, etc, specific to that space. Therefore, we cannot guarantee absolute consistency for each event. That said, we know how special this night is for our guests and will do everything we can to ensure you have a blast!
GUEST EVENT PREP
Nuvango Gallery (639 Queen Street West)
No need to arrive early but if you do, there is plenty of funky stuff to check out in the Nuvango retail store on the first floor. Your private event will be hosted on the second floor in the Nuvango art gallery and that requires set up - so no peeking! Your host will let you know when your event is ready. In the meantime, feel free to shop around and enjoy a 15% discount on us! (Not including original artwork or limited edition collections. Discount cannot be combined with other promos.)
Artscape Youngplace (180 Shaw Street)
No need to arrive early but if you do, there is plenty of seating and places to gather on the first floor. Your private event will be hosted on one of the first floor flex suites (we'll let you know which suite once your event is booked). Your host will let you know by opening the door to your private suite when your event is ready.
What to wear?
Wear whatever you would for a night out on the town! However, you will be standing for the majority of the event so bring comfortable shoes or be prepared to get wild and kick off your shoes. We will also provide an apron to protect your clothing.
Please DO NOT BRING FEATHER BOAS. They shed like crazy and we want to ensure you're looking your best as you continue your evening.
GETTING THERE
Nuvango Gallery (639 Queen Street West) *Primary location
Hailing a cab anywhere on Queen Street West is very easy, especially in the evenings.
Limited paid parking is available on Queen Street. There is also a nearby Green P municipal parking lot (106) at 15 Denison Avenue, north of Queen Street. See website for capacity, exact rates and payment methods.
Travelling by TTC? Queen and Bathurst is the closest street car stop. The Queen street car runs east / west and Bathurst street car runs north/south. If you are taking the Bloor subway line, continue south on the Bathurst street car and exit at Queen Street.
Limited bike racks are available at street level just outside the doors.
Artscape Youngplace (180 Shaw Street) *Location only available by special request
Walk south to Queen Street West - hailing a cab there is very easy, especially in the evenings.
Limited paid parking is available on Shaw Street and nearby Queen Street. The closest Green P municipal parking lot (167) at 18 Ossington Avenue, north of Queen Street. See website for capacity, exact rates and payment methods.
Travelling by TTC? Queen and Shaw is the closest street car stop. The Queen street car runs east / west. If you are taking the Bloor subway line, exit at Ossington Station and take 63 Bus south to Argyle Street. Walk east on Argyle Street to Shaw Street.
Limited bike racks are available at street level just outside the doors.
IMPORTANT FOR YOUR SAFETY: We encourage responsible driving so please take a taxi if you are planning on consuming alcohol at this event. Please note that it is the responsibility of the guests to ensure that each member with your group is aware of the terms, especially around responsible driving following your event.
HAVE MORE QUESTIONS?
Please refer to our Q&A for more details and we look forward to seeing you soon!